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Commercial Executive/Specialist

Business Development & Sales
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19000148 Requisition #
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We are looking for a driven Commercial Executive / Specialist  who will be the focal point for preparation of techno-commercial Quotation packages, including bills of material, cost estimates and co-ordinating order execution, primarily for Surface Technologies (wellheads, x-mas trees. pressure control, production systems, integrated solutions and related services). The job incumbent is expected to collaborate with internal and external customers to win orders and execute them successfully.

Key responsibilities:


  • Coordinate ITT review and executes quote prep in line with agreed strategy


  • Focal point for preparation and submission of quotations 
  • Coordinate order execution
  • Review tender requirements and coordinate with relevant functions (Sales & Aftermarket, Engineering, SCMM, QA, HSE) to gather inputs for tender preparation and submission
  • Prepare Bills of Material and cost estimates (full system costs will be handled by Costing team)
  • Facilitate pricing and prepare tender packages within schedule
  • Submit quotations on time
  • Coordinate with internal and external stakeholders to address clarifications/negotiations
  • Coordinate contract review with internal and external stakeholders
  • Kickoff Orders with relevant stakeholders such as Engineering, Materials, QA etc. and enter Sales Orders and coordinate order execution to meet contractual requirements.
  • Reporting – Order status, LDs, Warranty etc.
  • Adhere to BPMS and HSE guidelines

Building Capabilities


  • Contribute ideas to optimise and make processes easier from an operator’s perspective

Review tender – able to

  • review the tender
  • verify and followup for the completeness of tender document 
  • Obtain stated deliverables in the tender from relevant stakeholders
  • plan the tender preparation schedule to meet bid closing date
  • conduct kickoff meeting with internal stakeholders
  • Prepare Order Execution Plan

Prepare Bills of Material (BOM) – able to

  • prepare a BOM that meets tender scope of work in a timely manner
  • confirm the BOM with the quotation layout

Prepare costing – able to estimate costs in a timely manner

  • communicate clear requirements and get RFQs from qualified vendors / internal stakeholders
  • adjust standard costs from SAP to reflect actual costs

Facilitate pricing of tender – able to

  • present costs and historical prices
  • seek pricing approvals

Package tender

  • able to coordinate the preparation of the bid package in a timely manner


Review Contract – able to

  • review the contract and  identify deviations in the technical and commercial scope of work
  • coordinate deviations on legal, QA and other contractual requirements with stakeholders
  • communicate with customer and followup for closure


Kickoff order – able to

  • Kickoff orders including variations in a timely manner 
  • Communicate all the order requirements to the relevant stakeholders
  • Communicate clarifications with customers
  • Cut sales orders in SAP on time

Product knowledge – able to

  • exhibits basic product knowledge sufficient to interpret customer specifications into Bills of Material
  • understand basic drilling processes
  • describe conventional wellheads,  Unihead systems, Tree types and MLS
  • identify material selection for API 6A trims
  • identify material specifications

SAP – able to

  • use sales & distribution module


Basic awareness of financial processes – able to

  • Identify and request credit limits, debit and credit notes
  • Identify and comply to approval limits
  • Identify & raise guarantee requests
  • Identify and request Hedge
  • Review Letter of credits

Identify commercial and legal terms and costs/risks – able to apply

  • Incoterms
  • Payment terms
  • Guarantees & LCs
  • identify critical risks on terms and seek advise from SME on
    • LD term
    • Warranty term
    • Limitations of liability

Effective communication 


  • ensure that regular communication occurs based on the needs of the individual or project, listens well, clarifies the intent of others communication, tailors communication to the level of the audience, and utilizes creative methods such as analogies and visuals to communicate complex ideas


Time Management - able to

  • independently plan and prioritise work to meet deadlines


Problem solving/Innovation

  • Often breaks down problems into their fundamental parts, identifies their root causes, analyzes costs, benefits, risks, and chances for success of potential



  • demonstrate application of TFMC's values



Minimum qualification

  • Degree or Diploma in Mechanical Engineering or related disciplines
  • 2 – 3 years experience in the oil and gas or related industries in tendering process with hands on knowledge of preparing detailed cost estimates and bills of material and coordinating order execution
  • Proficient in MS Excel, MS Office suite of applications 

Desired Qualification

  • Experienced in Sales and Distribution modules in SAP or similar execution frames
  • Competent in data analysis
  • Strong interpersonal skills with excellent spoken and written communication skills needed for interaction with internal and external customers in a multi-cultural environment
  • Able to work independently, organised and multi-tasker in a fast-paced environment with focus on meeting tight deadlines
  • Self starter with drive to succeed
  • Team player with collaborative approach

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