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Process Consultant - Procurement Support

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Sourcing and Procurement
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1025 Total Views
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2000015D Requisition #

PO Administration Support- Direct Procurement

TechnipFMC Group
 

TechnipFMC is a global oil and gas leader, specialized in subsea, onshore, offshore, and surface technologies. Our mission: to enhance the performance of world’s energy industry. How we do it: by constantly challenging conventions and investing in our 37 000+ employees, across 48 countries. At TechnipFMC, we aim to offer an inspiring working experience: tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team. 

 
Global Business Services India
 

At TechnipFMC, we are continually looking for ways to become more efficient, and ways to improve our quality, customer focus and cost competitiveness. The Global Business Services (GBS) organization is key to executing this strategy, by standardizing our processes and centralizing our services.  

 

Our Vision : A customer focused, cost efficient, innovative, and high performing organization that drives functional excellence. 

 

GBS provide streamlined and consistent services to our internal customers in the domain of Finance and Accounting, Human Resources, Business Functional Support, Procurement and Legal. Our services fit our global organization and allow us to focus on business strategy and priorities. GBS also maintains continuous improvement plans to enhance our customer-oriented service culture.  

 
Responsibilities/ Mission
Key activities:

Reporting to PO administration manager, the PO Administration Support will be responsible in the creation of orders in the various tools and software, coordinate the creation and timely updating the supplier files, ensuring the management and monitoring of supplier’s invoices for direct purchases and dealing with all the issues related to interfaces, supplier payments and order creation.

  • Purchase Order creation in different tools and software

    • Receive PR or Purchase or and PO amendments request from buyers and ensure creation of PO in IFS and Spmat from purchase requests.

    • Ensure the closure of Purchase orders.

    • Follow up for delivery and expediting.

    • Communicate with various stakeholders for resolution of query of above requests.

    • Releasing of PO and further communication with supplier, if required.

    • Take and keep of supplier acknowledgement of all PO released.

    • Ability to understand supplier quote for PO creation.

    • Understanding of commercial and legal terms used in Procurement process for effective PO creation and its management.

       
       
  • Manage and issue requests to create / modify supplier records

    • Liase with buyers to obtain the documents required for the creation of  supplier records and update them.

    • Prepare and issue requests to create and / or modify supplier record.

    • To manage the on boarding process of supplier on request of Sourcing team.

       
  • Monitoring and management of supplier invoices (direct purchases)

    • Receipt of supplier invoices and conduct a compliance check.

    • Check and validate with various departments (QCS, Engineering, transport, purchasing) the completion of the invoiced service and inform the suppliers accordingly.

    • Keep the record of receipts in Jeevan and ensure reconciliation with the invoices.

    • Monitor the approval of invoices until payment.

       
  • Management and monitoring of non-disclosure agreements

    • Send the non-disclosure agreements to the supplier for approval.

    • Monitor the progress of supplier’s feedback.

    • Understanding and designing of workflow and SOPs as per the agreed procedure and marinating relevant trackers.

 
You are meant for this job if you have/ are:
  • Bachelor’s degree

  • 8+ Years Experience of working for similar position

  • Computer skills (Excel, Word and Outlook)

  • Experience in ERP (SAP, IFS or other) would be preferable

  • Fluency in English (oral and written)

  • Good analytical and presentation skills

  • Understanding of the purchasing process

  • Knowledge of Accounting concepts would be preferable

  • Ability to manage stress and good interpersonal skills

  • Respects confidentiality

  • Disciplined, methodical and organized

  • Open to work 24*7 shifts

PO Administration Support- Direct Procurement

TechnipFMC Group
 

TechnipFMC is a global oil and gas leader, specialized in subsea, onshore, offshore, and surface technologies. Our mission: to enhance the performance of world’s energy industry. How we do it: by constantly challenging conventions and investing in our 37 000+ employees, across 48 countries. At TechnipFMC, we aim to offer an inspiring working experience: tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team. 

 
Global Business Services India
 

At TechnipFMC, we are continually looking for ways to become more efficient, and ways to improve our quality, customer focus and cost competitiveness. The Global Business Services (GBS) organization is key to executing this strategy, by standardizing our processes and centralizing our services.  

 

Our Vision : A customer focused, cost efficient, innovative, and high performing organization that drives functional excellence. 

 

GBS provide streamlined and consistent services to our internal customers in the domain of Finance and Accounting, Human Resources, Business Functional Support, Procurement and Legal. Our services fit our global organization and allow us to focus on business strategy and priorities. GBS also maintains continuous improvement plans to enhance our customer-oriented service culture.  

 
Responsibilities/ Mission
Key activities:

Reporting to PO administration manager, the PO Administration Support will be responsible in the creation of orders in the various tools and software, coordinate the creation and timely updating the supplier files, ensuring the management and monitoring of supplier’s invoices for direct purchases and dealing with all the issues related to interfaces, supplier payments and order creation.

  • Purchase Order creation in different tools and software

    • Receive PR or Purchase or and PO amendments request from buyers and ensure creation of PO in IFS and Spmat from purchase requests.

    • Ensure the closure of Purchase orders.

    • Follow up for delivery and expediting.

    • Communicate with various stakeholders for resolution of query of above requests.

    • Releasing of PO and further communication with supplier, if required.

    • Take and keep of supplier acknowledgement of all PO released.

    • Ability to understand supplier quote for PO creation.

    • Understanding of commercial and legal terms used in Procurement process for effective PO creation and its management.

       
       
  • Manage and issue requests to create / modify supplier records

    • Liase with buyers to obtain the documents required for the creation of  supplier records and update them.

    • Prepare and issue requests to create and / or modify supplier record.

    • To manage the on boarding process of supplier on request of Sourcing team.

       
  • Monitoring and management of supplier invoices (direct purchases)

    • Receipt of supplier invoices and conduct a compliance check.

    • Check and validate with various departments (QCS, Engineering, transport, purchasing) the completion of the invoiced service and inform the suppliers accordingly.

    • Keep the record of receipts in Jeevan and ensure reconciliation with the invoices.

    • Monitor the approval of invoices until payment.

       
  • Management and monitoring of non-disclosure agreements

    • Send the non-disclosure agreements to the supplier for approval.

    • Monitor the progress of supplier’s feedback.

    • Understanding and designing of workflow and SOPs as per the agreed procedure and marinating relevant trackers.

 
You are meant for this job if you have/ are:
  • Bachelor’s degree

  • 8+ Years Experience of working for similar position

  • Computer skills (Excel, Word and Outlook)

  • Experience in ERP (SAP, IFS or other) would be preferable

  • Fluency in English (oral and written)

  • Good analytical and presentation skills

  • Understanding of the purchasing process

  • Knowledge of Accounting concepts would be preferable

  • Ability to manage stress and good interpersonal skills

  • Respects confidentiality

  • Disciplined, methodical and organized

  • Open to work 24*7 shifts


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