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Subsea Services Executive Administrator

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Subsea/Surface Engineering
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1253 Total Views
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1900001B Requisition #
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Subsea Services Executive Administrator


  JOB PURPOSE 

Subsea Services Executive Administrator Role


Support the subsea services management staff in mobilization activities as directed (entering Service Orders in SAP, setting up service projects folders structure and access rights, supporting the preparation and conduct of internal and external kick off meetings and regular services project meetings)

Support the subsea services management staff in maintaining action items database and in following up specific actions as directed and issuing weekly/monthly action items due listing 

Support the subsea services management staff in preparation and issue of project invoices

Support the subsea services management staff in drafting and formatting project related correspondence

Support the subsea services management staff in the development and maintenance of Primavera Schedules

Support the subsea services management staff in the transmittal and maintenance of documents control

Support the subsea services management staff in the development and maintenance of the subsea services dashboard

Support the subsea services management staff in in booking meeting rooms, issuing meeting invites, arranging for lunch as required

Support the subsea services management staff in in recording and maintaining minutes of meeting for project meetings

Support the subsea services management staff in in arranging travel and accommodation for project team members 

Support the subsea services management staff in any other duties as required

Support the subsea services digitalization tool management if any – data management 


JOB DIMENSION

Reports to Subsea Services Director


Internal key interactions

Subsea Services Managers, Subsea Services Engineering Manager, Projects Director Asia Administrative Assistant, Document Controllers, Travel Administrators


External key interactions

Customers, Suppliers


JOB MAIN CHALLENGES 

Be able to adjust and manage work in a fast paced environment

Must be willing to adapt and accept changing work profile

Be able to provide support outside of office hours when the situation arises (including ability to work on weekends and/or public holidays when required based on urgency)

Work environment is entirely office based

No travel is expected for this position


JOB SCOPE

Job scope means the magnitude of the job. If applicable, it may be the: diversity of business units, turnover (in M€), annual expenditure budget (in M€ including man hours, heads, travels, outsourcing / subcontractors), other budget (in M€ such as Production, Project or Sales), headcount, additional scope information for anything that further describe the job breadth.


MAIN ACCOUNTABILITIES

Assists the subsea services management staff in – monitoring calendars and organizing meetings as required

Assists the subsea services management staff in drafting and formatting project related correspondence

Assists the subsea services management staff in the evelopment and maintenance of Primavera Schedules

Assists the subsea services management in the transmittal and maintenance of documents control

Performs clerical and administrative duties including typing, proofreading and editing documents, correspondence and reports for assigned projects

Assists department staff in developing and preparing reports and presentation material at times

Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents

May plan, coordinate and make arrangements for on-site and offsite Conferences, meetings and special events.  Ensures accurate and timely communication to involved parties

Comply with the requirements included in the Business Process Management System (BPMS)

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